RETREAT TERMS & CONDITIONS

Predator Ridge Empowered Aging Retreat | British Columbia | September 23–27, 2026

By booking and participating in this retreat and the services provided by Megan and Allison Feeney, you acknowledge and agree to the following Terms and Conditions:

1. Booking Details & Payment Options

• Registration Payment Options: To secure your spot, a non-refundable deposit of $525 CAD is required at the time of registration. If you prefer, you're welcome to pay in full at the time of booking upon request.

• Individual Registration Required: Each participant must register individually and submit their own $525 CAD deposit or full payment, even when sharing a room. This ensures that every guest personally agrees to the Terms & Conditions and receives all retreat-related communications directly.

• Confirmation: You will receive a confirmation email once your booking and deposit are successfully processed. A receipt will be provided for each payment made.

• Payment Plans: You’re welcome to pay in full at any time or make payments ahead of schedule if you prefer. The following outlines the standard payment structure. Unless an alternative arrangement has been agreed upon in writing, payments will be processed as follows:

  • Early Bird Advantage Plan (register by May 18, 2026): Secure your spot with a deposit, with the remaining balance split into three equal instalments due June 15, July 15, and August 15, 2026.

  • Three-Instalment Plan (May 19 – June 30, 2026): Your total will be divided into three equal instalments, with the first payment due at registration, and the remaining two billed monthly thereafter.

  • Two-Instalment Plan (July 1 – July 31, 2026): Your total will be divided into two equal instalments, with the first payment due at registration and the second billed one month later.

  • All-In Commitment Plan (from August 1, 2026 onward): The full retreat balance is due at the time of registration.

• If you require a personalized payment plan, please don’t hesitate to reach out to Megan directly. She’s happy to explore options and will do her best to accommodate reasonable requests within the scope of professional and administrative feasibility for you to be able to attend.

• Payment Method: The default method of payment is credit card unless an alternative arrangement has been made in advance. If you require a different payment method, such as e-transfer or PayPal, please contact us directly prior to registration. We will do our best to accommodate alternative options where possible

2. Registration, Payment & Cancellation Policies

• Deposit: All deposits are non-refundable.

• Cancellations:

  • On or before July 26, 2026: You will receive a 50% refund of payments made, minus the non-refundable deposit and any applicable service or administrative fees.

  • On or after July 27, 2026: You will receive a 50% credit of payments made (excluding the deposit and any applicable service or administrative fees) toward a future Empowered Aging with Meg Feeney retreat, valid for a later offering. Please note, no refunds will be issued for any reason, including illness, travel delays, or changes in personal circumstances. 

• Outstanding Balances at Time of Cancellation:
  If you cancel before completing your payment plan, any future (not yet due) payments will be waived. However, any past-due payments remain your responsibility and must be paid in full.

• Transfers: Should you not be able to attend, you may transfer your retreat spot to another participant. It is your responsibility to find a suitable replacement and notify us by September 15, 2026, unless otherwise specified. All transfers are subject to approval, and a small administrative fee may apply. Any financial arrangements between you and the replacement participant are your sole responsibility. This includes collecting reimbursement for any payments you have already made. We do not facilitate or manage payment exchanges between participants and are not responsible for any disputes or agreements related to the transfer.

• Late Payment Policy: We understand that unexpected circumstances can come up. If you know you won’t be able to make a payment on time according to your installment plan tier, please reach out and give us as much notice as you can, and we will try to accommodate your needs with a customized extension if possible. Without prior notice, these are the late fees that you will be subject to:

  • 2+ days late: A $50 CAD late fee will be added to your instalment.

  • 7+ days late: The late fee increases to $100 CAD.

  • 14+ days late: If payment is still not received, your retreat spot may be released, and all payments made up to that point will be non-refundable.

  Thank you for respecting the payment schedule — it allows us to uphold our agreement with the retreat venue and make this experience possible.

• Our Caregiver Flexibility Policy:
  We recognize that many members of our community are caring for aging parents, partners, or loved ones, and that unexpected health or family situations can arise. If you need to cancel due to a significant caregiving responsibility, medical emergency, or serious change in a loved one’s health, please reach out to us directly. In these circumstances, we will work with you compassionately and with greater flexibility than our standard cancellation policy, as we do not want this retreat to become an additional source of stress during an already difficult time. In these cases, we will provide more generous consideration through additional refunds, credits, transfer options, adjusted timelines, or other supportive accommodations where possible.

3. Travel, Accommodations & Participant Responsibilities

• You are responsible for arranging and paying for your own travel to and from Predator Ridge, British Columbia, including all flights, transportation, and travel documentation.

• Travel & Health Insurance: You are solely responsible for obtaining any travel insurance, trip cancellation insurance, and personal health insurance coverage that you may require. These are not included in the retreat package, but are recommended. While not mandatory, we highly encourage you to purchase comprehensive coverage— including "Cancel For Any Reason" (CFAR) insurance—to protect yourself against unexpected changes, illness, injury, or delays and ensure your peace of mind.

• The retreat fee includes your selected shared or individual accommodations, daily meals (as specified), movement classes, specialty workshops, and select group activities. For full details, please refer to the “What’s Included” and “What’s Not Included” sections on the retreat webpage. Additional information can also be found in the FAQ. Participants are responsible for reviewing all details in advance.

• Optional excursions (the vineyard and biking tours) will incur an additional cost and are optional. These will require a separate registration, confirmation and payment. 

4. Health and Safety

• By registering for this retreat, you agree to provide complete and accurate information on your intake form— including current medical conditions, medications, allergies, and emergency contact details— and to maintain this accuracy in all communications leading up to the retreat, including your 1:1 session with Meg. This information is essential for your safety, comfort, and well-being throughout the experience.

• Physical and Mental Health: You confirm that you are in good physical and mental health and capable of participating in physical activity, group classes, and outdoor excursions. You agree to consult a licensed healthcare provider if you have any doubts or concerns about your ability to safely participate in the retreat and travel to said destination. 

• Participant Responsibility: You are responsible for your own well-being, hydration, medication, and pace during the retreat.

• Liability Waiver: You understand and agree that your participation in any physical activity, excursion, or service during the retreat is voluntary and undertaken at your own risk. You agree to release Megan Feeney, Allison Feeney and associated third-party service providers from any liability for injury, illness, or damage.

• In the event of a medical emergency or situation requiring urgent care, you authorize Megan Feeney, Allison Feeney and affiliated facilitators to take reasonable action, including contacting emergency services or medical professionals, and to act in your best interest based on the information provided. You understand and accept responsibility for any costs associated with medical care or transport. While every effort will be made to consult with you or your emergency contact, you acknowledge and trust the judgment of the facilitators to respond appropriately in the moment.

5. Scope of Services & Professional Disclaimer

• This retreat is designed to support your personal growth, health, and well-being through movement, workshops, and shared experiences. All offerings—whether provided before, during, or after the retreat—are intended for personal development and general wellness, and are not intended to diagnose, treat, or cure any medical or psychological conditions.

• The services and guidance offered are not a substitute for professional medical, psychological, or therapeutic care. You acknowledge that any movement, lifestyle, or wellness suggestions—whether shared before the retreat, in written communication, during the retreat, or in follow-up—are complementary in nature and should not replace advice or treatment from licensed healthcare providers.

• Participation in all retreat activities is voluntary, and you are responsible for listening to your body, asking questions, and seeking professional guidance where appropriate. All guidance is offered in good faith and with the intention to support your well-being in a safe and respectful manner.

6. Confidentiality

• Any personal, medical, or health-related information you share with Megan Feeney and Allison Feeney in preparation for or during the retreat will be held in confidence and will not be disclosed without your explicit consent.

7. Code of Conduct & Right to Refuse

• Respect & Community: All participants are expected to engage and behave in a respectful, inclusive, and supportive manner. This applies to all forms of communication and behaviour—both leading up to the retreat and throughout its duration. We are committed to creating a safe and welcoming environment for everyone.

• Conduct: Any disruptive, unsafe, disrespectful, or inappropriate language or behaviour—before or during the retreat—will not be tolerated. Such conduct may result in immediate removal from the retreat without a refund.

• Zero Tolerance: Megan Feeney and Allison Feeney reserve the right to refuse or terminate participation at their sole discretion if an individual’s conduct compromises the safety, integrity, or harmony of the group. In such cases, registration will be revoked, and no refund will be issued.

• Right to Refuse Participation: Megan Feeney and Allison Feeney reserve the right to decline or revoke a participant’s registration at their sole discretion, if they determine that their presence may compromise the safety, comfort, or integrity of the retreat experience.  If this occurs prior to the retreat, the individual will be notified respectfully. Any payments already made are non-refundable; if no payment has been made, no further obligation exists.

8. Indemnification

• You agree to indemnify and hold harmless Megan Feeney, Allison Feeney and any affiliated retreat partners, hosts, or third-party vendors from all claims, losses, liabilities, and expenses (including legal fees) arising from your participation in the retreat, including personal injury or third-party claims.

9. Force Majeure

• Megan Feeney shall not be held liable or responsible for any failure or delay in retreat performance due to circumstances beyond her control, including but not limited to: natural disasters, government actions, pandemics, travel restrictions, illness, venue changes, or other emergencies.

• If the retreat must be canceled by Megan Feeney for any reason, all efforts will be made to reschedule or provide a credit for future services. No cash refunds will be issued.

10. Media Consent & Release

• By registering for this retreat, you acknowledge and consent to the possibility of being photographed or recorded for promotional or documentation purposes. These images or recordings may be used in, but are not limited to, social media, websites, online content, print materials, and future promotional materials related to retreats and associated offerings.

• You grant Megan Feeney the irrevocable right to use, edit, publish, and distribute your likeness in photo or video format for any lawful purpose, without payment or further consideration. All media will become the property of Megan Feeney and will not be returned. You waive any right to inspect or approve the finished product and waive any claim to royalties or compensation related to the use of your image.

• Opt-Out Option: If you prefer not to appear in any photos or videos, simply let us know before or during the retreat so we can make appropriate accommodations and fully respect your wishes. We are committed to ensuring all participants feel comfortable, respected, confident and at ease during the activities. Please note that if you change your preferences after content has already been captured, we may not be able to retroactively remove or edit that material, but we will be attentive moving forward from that point.

11. Companion Fee for Non-Participating Guests

• For guests accompanying a registered participant but not engaging in the scheduled retreat programming or meals, a companion fee of $999 CAD applies (+3% service charge). This fee grants access to the retreat environment, including the stunning setting at Predator Ridge, ideal for remote work, quiet breaks, and enjoyment of resort amenities such as the pool, trails, sauna, and other facilities (some amenities may incur additional costs). The companion fee contributes to the logistical and operational costs of delivering a seamless, enriching, and high-quality retreat experience for all attendees.

• Included in the companion rate: Our welcome evening gathering at The Range, the first evening stretch class, line-dancing. Additional classes, workshops, meals, and activities may be added separately for an additional rate, subject to availability.

• All companion registrations must be paid in full in one payment at the time of booking. A participant’s space is not confirmed until full payment and the registration of any participating guest have been received.

• Comapnion Cancellation Policy:

  • On or before July 26, 2026: You will receive a 50% refund of payments made, minus any applicable service or administrative fees.

  • On or after July 27, 2026: You will receive a 50% credit of payments made toward a future Empowered Aging with Meg Feeney retreat, valid for a later offering.

• Attendance by any non-participating guest is subject to prior written approval by Megan Feeney, at her sole discretion. Please contact Megan to request a companion registration form here.

• Non-participating guests are not required to complete an intake form

• The registered retreat participant is fully responsible for their companion’s conduct, safety, and well-being throughout the retreat.

• The retreat organizers assume no responsibility or liability for non-participating guests, including but not limited to health, safety, or personal property.

• Non-participating guests are not covered by retreat insurance or emergency protocols.

• All meals for non-participating guests are the sole responsibility of the guest and/or their registered participant. Meals must be planned, prepared, or purchased independently either in the companion’s accommodation or on the grounds of Predator Ridge. Please note: A meal plan may be added at an additional cost.Contact Megan directly for more information.

• Behaviour and Conduct:Non-participating guests are expected to adhere to the same Code of Conduct & Right to Refuse policies outlined in this agreement.

• By registering and paying the companion fee, the non-participating guest (or the registered participant on their behalf) agrees to indemnify and hold harmless Megan Feeney, Allison Feeney, and any affiliated retreat partners, hosts, or third-party vendors from any claims, damages, or liabilities arising out of or related to the presence, actions, or conduct of the non-participating guest.

Contact

For questions, concerns or support related to the retreat, please contact Meg via the “Contact Meg” link or by emailing: meg@fanyourinnerflame.com