RETREAT TERMS & CONDITIONS

Predator Ridge Empowered Aging Retreat | British Columbia | September 22–26, 2025

By booking and participating in this retreat and the services provided by Megan and Allison Feeney, you acknowledge and agree to the following Terms and Conditions:

1. Booking Details & Payment Options

• Registration Payment Options: To secure your spot, a non-refundable deposit of $500 CAD is required at the time of registration. If you prefer, you're welcome to pay in full at the time of booking.

• Individual Registration Required: Each participant must register individually and submit their own $500 CAD deposit or full payment, even when sharing a room. This ensures that every guest personally agrees to the Terms & Conditions and receives all retreat-related communications directly.

• Confirmation: You will receive a confirmation email once your booking and deposit are successfully processed. A receipt will be provided for each payment made.

• Payment Plans: Please note that this is the default payment schedule. Unless an alternative arrangement and schedule have been mutually agreed upon in writing, payments will be processed as follows:

  • Early Bird Advantage Plan: Sign up by June 30 to save $150. Secure your spot with a $500 deposit at registration and pay the remaining discounted balance in two equal instalments on July 22 and August 22 (or pay in full at any time). If paying in full at the time of registration, the discount will be applied to the total amount. If choosing the instalment plan, the discount will be divided equally between the two instalment payments.

  • Flexible Instalment Plan: Sign up between July 1 and July 22. Pay 50% of the retreat cost at registration. The second 50% is due one month later.

  • All-In Commitment Plan: Sign up after July 22. The full retreat cost is due at the time of registration.

• If you require a personalized payment plan, please don’t hesitate to reach out to Megan directly. She’s happy to explore options and will do her best to accommodate reasonable requests within the scope of professional and administrative feasibility for you to be able to attend.

• Payment Method: The default method of payment is credit card unless an alternative arrangement has been made in advance. If you require a different payment method, such as e-transfer or PayPal, please contact us directly prior to registration. We will do our best to accommodate alternative options where possible

2. Cancellation, Refund & Transfer Policy

• All payments are non-refundable. This includes the $500 deposit and any additional payments made through the payment plan. 

• Cancellations: You may cancel your attendance at any time. While no refunds will be given for any payments made, you will not be charged for any remaining balance if cancellation occurs before full payment has been completed.

• Transfers: Should you not be able to attend, you may transfer your retreat spot to another person. Any transfer arrangements must be completed by September 15, 2025, unless otherwise specified.

3. Travel, Accommodations & Participant Responsibilities

• You are responsible for arranging and paying for your own travel to and from Predator Ridge, British Columbia, including all flights, transportation, and travel documentation.

• Travel & Health Insurance: You are solely responsible for obtaining any travel insurance, trip cancellation insurance, and personal health insurance coverage that you may require. These are not included in the retreat package, but are recommended. While not mandatory, we highly encourage you to purchase comprehensive coverage— including "Cancel For Any Reason" (CFAR) insurance—to protect yourself against unexpected changes, illness, injury, or delays and ensure your peace of mind.

• The retreat fee includes your selected shared or individual accommodations, daily meals (as specified), movement classes, specialty workshops, and select group activities. For full details, please refer to the “What’s Included” and “What’s Not Included” sections on the retreat webpage. Additional information can also be found in the FAQ. Participants are responsible for reviewing all details in advance.

• Optional excursions (the vineyard and biking tours) will incur an additional cost and are optional. These will require a separate registration, confirmation and payment. 

4. Health and Safety

• By registering for this retreat, you agree to provide complete and accurate information on your intake form— including current medical conditions, medications, allergies, and emergency contact details— and to maintain this accuracy in all communications leading up to the retreat, including your 1:1 session with Meg. This information is essential for your safety, comfort, and well-being throughout the experience.

• Physical and Mental Health: You confirm that you are in good physical and mental health and capable of participating in physical activity, group classes, and outdoor excursions. You agree to consult a licensed healthcare provider if you have any doubts or concerns about your ability to safely participate in the retreat and travel to said destination. 

• Participant Responsibility: You are responsible for your own well-being, hydration, medication, and pace during the retreat.

• Liability Waiver: You understand and agree that your participation in any physical activity, excursion, or service during the retreat is voluntary and undertaken at your own risk. You agree to release Megan Feeney, Allison Feeney and associated third-party service providers from any liability for injury, illness, or damage.

• In the event of a medical emergency or situation requiring urgent care, you authorize Megan Feeney, Allison Feeney and affiliated facilitators to take reasonable action, including contacting emergency services or medical professionals, and to act in your best interest based on the information provided. You understand and accept responsibility for any costs associated with medical care or transport. While every effort will be made to consult with you or your emergency contact, you acknowledge and trust the judgment of the facilitators to respond appropriately in the moment.

5. Scope of Services & Professional Disclaimer

• This retreat is designed to support your personal growth, health, and well-being through movement, workshops, and shared experiences. All offerings—whether provided before, during, or after the retreat—are intended for personal development and general wellness, and are not intended to diagnose, treat, or cure any medical or psychological conditions.

• The services and guidance offered are not a substitute for professional medical, psychological, or therapeutic care. You acknowledge that any movement, lifestyle, or wellness suggestions—whether shared before the retreat, in written communication, during the retreat, or in follow-up—are complementary in nature and should not replace advice or treatment from licensed healthcare providers.

• Participation in all retreat activities is voluntary, and you are responsible for listening to your body, asking questions, and seeking professional guidance where appropriate. All guidance is offered in good faith and with the intention to support your well-being in a safe and respectful manner.

6. Confidentiality

• Any personal, medical, or health-related information you share with Megan Feeney and Allison Feeney in preparation for or during the retreat will be held in confidence and will not be disclosed without your explicit consent.

7. Code of Conduct & Right to Refuse

• Respect & Community: All participants are expected to engage and behave in a respectful, inclusive, and supportive manner. This applies to all forms of communication and behaviour—both leading up to the retreat and throughout its duration. We are committed to creating a safe and welcoming environment for everyone.

• Conduct: Any disruptive, unsafe, disrespectful, or inappropriate language or behaviour—before or during the retreat—will not be tolerated. Such conduct may result in immediate removal from the retreat without a refund.

• Zero Tolerance: Megan Feeney and Allison Feeney reserve the right to refuse or terminate participation at their sole discretion if an individual’s conduct compromises the safety, integrity, or harmony of the group. In such cases, registration will be revoked, and no refund will be issued.

• Right to Refuse Participation: Megan Feeney and Allison Feeney reserve the right to decline or revoke a participant’s registration at their sole discretion, if they determine that their presence may compromise the safety, comfort, or integrity of the retreat experience.  If this occurs prior to the retreat, the individual will be notified respectfully. Any payments already made are non-refundable; if no payment has been made, no further obligation exists.

8. Indemnification

• You agree to indemnify and hold harmless Megan Feeney, Allison Feeney and any affiliated retreat partners, hosts, or third-party vendors from all claims, losses, liabilities, and expenses (including legal fees) arising from your participation in the retreat, including personal injury or third-party claims.

9. Force Majeure

• Megan Feeney shall not be held liable or responsible for any failure or delay in retreat performance due to circumstances beyond her control, including but not limited to: natural disasters, government actions, pandemics, travel restrictions, illness, venue changes, or other emergencies.

• If the retreat must be canceled by Megan Feeney for any reason, all efforts will be made to reschedule or provide a credit for future services. No cash refunds will be issued.

10. Media Consent & Release

• By registering for this retreat, you acknowledge and consent to the possibility of being photographed or recorded for promotional or documentation purposes. These images or recordings may be used in, but are not limited to, social media, websites, online content, print materials, and future promotional materials related to retreats and associated offerings.

• You grant Megan Feeney the irrevocable right to use, edit, publish, and distribute your likeness in photo or video format for any lawful purpose, without payment or further consideration. All media will become the property of Megan Feeney and will not be returned. You waive any right to inspect or approve the finished product and waive any claim to royalties or compensation related to the use of your image.

• Opt-Out Option: If you prefer not to appear in any photos or videos, simply let us know before or during the retreat so we can make appropriate accommodations and fully respect your wishes. We are committed to ensuring all participants feel comfortable, respected, confident and at ease during the activities. Please note that if you change your preferences after content has already been captured, we may not be able to retroactively remove or edit that material, but we will be attentive moving forward from that point.

Contact

For questions, concerns or support related to the retreat, please contact Meg via the “Contact Meg” link or by emailing: meg@fanyourinnerflame.com